The following shall be the officers of the Colombo Club:
Secretary of Correspondence
Secretary of Finance
The term of office for all officers shall be one year with right of re-election by the Assembly, except for the office of President, which shall be limited to two consecutive terms of one year each, the object being that no one person shall hold the office of President for more than two consecutive years.
The procedures for nomination and election of all Officers and the Board members shall be as follows:
The President will appoint a Nominating Committee not less than 30 days prior to August 1st.
The Nominating Committee must present its slate of Officer and Board candidates to the Assembly in the September Newsletter. At-large nominations may be presented to the Nominating Committee in writing no later than September 1st.
No further nominations may be made after September 1st.
There shall be no write-in candidates.
The election shall take place at the three Birthday Dinners preceding the November Assembly meeting and at the November meeting. Voting shall be by secret ballot and the candidate for each office receiving the greatest number of votes cast for that office shall be elected. The polls are to remain open continuously from 4:00 pm. to 7:15 pm. on the days of the election. All candidates are to stay away from the Club premises within the voting hours other than to vote, attend a Birthday Dinner, or attend the General Assembly meeting of that evening. In the event of a slate of candidates with no opposition to any of the candidates, voting will be limited to the November Assembly meeting, from 4:00pm to 7:15pm.
The Election Committee shall be appointed by the Board of Directors at the November Board meeting.
The election shall be conducted by the Election Committee. At 7:15pm, the Election Committee shall seal the votes from that evenings voting to be counted at the November Assembly meeting. In November all the votes from the 4 voting sessions will be tabulated and the results of the election will be given to the Nominating Committee Chairman for announcement to the Assembly.
Each candidate is entitled to appoint an observer of the tabulation by the Election Committee, but will not be allowed to participate in any of the proceedings.
Rulings on problem ballots shall be final by the Chairman of the Election Committee.
The installation of the Officers and Board Members shall take place in December at the regular Board of Directors’ meeting as the first item on the agenda.
No compensation shall be paid to any officer except as authorized by the Board of Directors. However, the President, or any duly authorized representative of the Club may be allowed a reimbursement when representing the Club at social or other official functions; said amount shall be fixed from time to time by the Board of Directors.
In the event an Officer shall absent himself, without prior approval, from three consecutive combinations of Board of Directors, Induction, and Assembly meeting, the President shall demand from such Officer an explanation for his absence. If no adequate explanation is given, the President, with the approval of the Board, may remove such Officer from office and appoint a successor to fill the unexpired term.
The President may appoint, with the approval of the Board of Directors, a successor for the unexpired term of the Second Vice-President, Secretary of Correspondence, Secretary of Finance, Treasurer, and Sergeant-at-Arms only.
Vacancies in the offices of President and First Vice-President shall be automatic through succession of the Vice-Presidents.